Employee Payroll & MN DHS Information

Payroll for services provided through Minnesota Department of Human Services (MN DHS) programs is reimbursement-based. Payment timing depends on MN DHS approval and release of submitted claims.

1. How Payroll Works

1. Employee provides authorized services.
2. Accurate time and documentation are submitted.
3. Claims are submitted to MN DHS.
4. MN DHS reviews claims for compliance.
5. Payroll is issued promptly once funds are released.

2. MN DHS Prepayment Review

MN DHS may place claims into prepayment review, meaning payment is temporarily withheld while documentation and compliance are reviewed.

Common reasons for review include:

• Documentation verification
• Authorization or eligibility validation
• EVV or time entry review
• Routine or targeted compliance monitoring

3. Payroll During DHS Holds

• No reimbursement funds have been received
• Payroll may be delayed for impacted claims
• Wages are paid promptly once funds are released

4. Legal & Program Structure

Minnesota Statutes Chapter 245D and PCA/CFSS program rules operate on a reimbursement-based payment structure. Wage enforcement considers delays caused solely by MN DHS claim holds.

5. Employee Responsibilities

• Submit accurate and timely documentation
• Follow all service and compliance requirements
• Respond promptly to correction requests

6. Employer Responsibilities

• Submit claims accurately and timely
• Notify employees of known DHS payment holds
• Provide updates when available
• Issue payroll promptly once funds are released